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Technical Writing Tip of the Month - The Description

Technical Writing Skills Tip of the Month 

The Description in a Technical Report


The majority of technical reports include some type of description, either of objects, processes or ideas. A description can be physical, functional or both. Good descriptions are crucial to creating good documents and they should utilise the Outside-In approach, a technique discussed in a previous blog (January 2018)

Always keep in mind the technical level of the intended reader. 

Begin with the name of the object, followed by its definition. e.g. A mobile phone is a handheld communication device. 

 Include a labelled diagram or photograph to aid understanding.  

Describe the most obvious features first and then proceed to specific details. 

Provide examples of what you are explaining. and remember; always use the Outside-In approach. 

Technical Writing Courses


To find out more about this and other practical tips that will improve your technical writing why not come along to one of our Technical Writing Skills training courses. To enquire further or to book, simply log on to www.sqt-training.com 

About the Author - John Lafferty



John Lafferty is the Technical Writing Skills course tutor at SQT Training Ltd. John also delivers courses in Quality Systems, Process Validation, Software Validation and Quality Risk Management on behalf of SQT. John runs a highly successful Quality Management Consultancy, Northridge Quality & Validation, which specialises in assisting companies in the Life Sciences manufacturing sector.

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